Managed Print Services

Document Management

Streamline business operations and enable efficient remote working by utilising a powerful document management system. Managing your documents electronically delivers a range of benefits to your organisation, including efficient processes, reduced paper waste, enhanced document security and most importantly provides employees access to those critical documents from any location.

Document Management - 2 people pointing at laptop

Benefits to Document Management

  • Productivity – Recoup the time you lose to information searches and chaotic processes

  • Reactivity – React to your customer’s needs in a timely manner

  • Visibility – Maintain a clear overview of your process, track business critical metrics

  • Security – Keep your information safe, secure and confidential

  • Flexibility – Access information anywhere, anytime

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Document Management - People collaborating at a computer

The smart way to manage your documents 

The pandemic accelerated remote and hybrid working models, often resulting with an inconsistent employee experience to the traditional office environment. The rush to mobilise a remote workforce led to document access issues where some, if not all files are only accessible in the office. This is an outdated and inefficient way of working. A document management system eradicates the inefficiencies of this model, by enabling a central system for all documentation, you can access your files irrespective of location securely.

Access the latest version of any critical document in the office, on the web, or with a mobile app with our latest document management solutions. Advanced functionality and version control ensures all users can easily access the most up-to-date version of a document. With an effective document management system, you have access to all your information whether you are in the office or on the go.

Maximise your document management system by digitising your pre-existing paper-based documents through our Outsourced Document Services high volume scanning solution. We’ve got your on-boarding process covered end to end.

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Document Management - Notes on paper by a laptop

Maximising Document Management in Your Organisation

In today’s business environment, 50% of people’s time is spent on creating, filing, managing and finding documents. These processes typically involve filling out Word or Excel templates, and depend on an exchange of emails in Outlook for approval processes.

This approach is labour intensive, prone to errors and creates delays that are costly to the company. Most importantly, the high email volume takes time away from productive work and provides low visibility of a document’s life cycle, increasing security risks and cost implications.

A Document Management solution can store all documents within a centralised repository which are easily located via a variety of search options. This information can be submitted directly to an automated workflow that routes, notifies, updates the document, compressing processing time, or simply filed in the correct place with a standardised filing format.

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Apogee supports the Logistics Sector to reduce print costs and improve operational efficiency

Case Study - Culina

Significant cost savings of 34% have been produced on their current spend, achieved by bringing complete transparency to the way Culina uses documents, and taking time to analyse day-to-day operations and identifying overspending. 

By partnering with Apogee, Culina has benefited from an integrated and reliable infrastructure consisting of 219 new print devices. Standardisation has ensured the fleet is easier and cheaper to manage, for example toners can now be bought in bulk through a single platform as opposed to buying from various suppliers.

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